After all, the longer an invoice is outstanding, the less chance you have to collect the full value that your firm earned. Read on to learn best practices to get your year-end law firm financials in shape—so that you’ll be set up for success in the new year. Rocket Matter is part of ProfitSolv, a collection of best-in-class software solutions for professional services firms, allowing the freedom for growth and innovation. Using a product-centric and customer-first approach, ProfitSolv collaborates with firms to offer better client services. By modernizing your AR management with Rocket Matter, you can elevate your law firm into a more efficient and payroll profitable practice. While any change in how you operate your law office can feel overwhelming, there’s never been a better time to start migrating your office structures online.

Factoring for Law Firms is Also Known as Post Settlement Funding

This requires regular check-ins with clients, taking a direct, straightforward, yet friendly, approach to payment collections. Invoicing and accounts receivable is best managed on a regular and routine basis, which is why we facilitate ongoing communication and monthly checks with all our clients. As your firm continues to grow, continuous review of your internal process is key to scaling your business as efficiently as possible. Knowing they have access to their contingency fees when they need it helps attorneys stay focused on their cases and keep their business running until a resolution is reached.

Improved efficiency

Few things will sour a business relationship more quickly than requesting payment for more than is owed. At the same time, automated billing typically delivers increased transparency into why particular amounts are included on any given invoice, leaving clients with fewer questions and confusion. Human error is inevitable, and the more manual input involved in your billing process, the higher the risk of issues such as data entry mistakes or calculation errors that can disrupt the payment cycle.

• Partners should also review billable time at least weekly to ensure that all time is accounted for, invoicing is streamlined, and matters aren’t going over budget.
• Rocket Matter’s legal practice management software offers a comprehensive solution for streamlining law firm operations, from intake to payment.
• For legal professionals, chasing overdue invoices can feel like an unwanted billable hour.
• By monitoring lockup, collections, and key financial indicators, we can help you stay ahead of potential cash flow challenges.
• This process refers to the series of steps your firm takes to manage the money clients owe for legal services they’ve received.
• Without sufficient cash flow, expenditures like payroll and taxes can quickly outpace revenues.

Reconcile your trust accounts before year-end

Finding an efficient payment solution can help your law firm maximize time and minimize mistakes. By outsourcing the collection of payments to a factor, attorneys and law firms can save valuable time and resources. This allows them to focus on their core competencies, such as serving their clients and growing their practice, rather than chasing unpaid invoices. Your collection time will naturally improve when you move from manual processing to efficient automated accounts receivables. The end-to-end nature of automation means that invoicing, chasing up payments and everything in between happens quickly and efficiently. You also have the option of setting up scheduled payments with clients, allowing you to stabilize your cash flow.

Requiring physical checks or in-person payments can create obstacles for your client. They might delay payment due to a low account balance, travel schedule difficulties (for in-person payments), or a short supply of stamps. Whether buying groceries or big-ticket items, consumers have become accustomed to selecting from various payment options. Data discrepancies related to invoices, bills, and other financial transactions can lead to larger issues. Manual bookkeeping can also lead to small mistakes—like duplicate entries—that can lead to reporting and compliance issues down the road. Law firm accounting is significantly complex, given the nuance and detail needed to track transactions.

Client Management

Cash accounting, or cash basis accounting, is when a firm reports transactions only when cash is received or paid out. This is the simpler method of the Accounting for Technology Companies two and is commonly used by small businesses. The next step is to nail down your law firm’s budget and related goals to help keep your team financially afloat. For example, you may invest in professional development opportunities if your goal is to expand your team’s skill sets. Rather than simply regarding A/R as a financial issue, it’s important to understand the stories behind your overdue accounts.

Excessive Expenses

Using our proprietary software to assess your current billing processes and analyze opportunities to create efficiencies. We work directly with your attorneys and staff as an extension to your department. Whether that means outsourcing departments entirely or partnering together, we will create a cohesive team that drives measurable improvement for your firm on every front. Integrating your time tracking and billing software with your invoicing software can also speed up the process by allowing you to automate the process even further. Allow online payments through various channels, such as links in digital invoices, email invoices, and even on your website. Providing clients with an estimated timeline for when and how often they can expect to receive legal bills can help them manage their budgets more effectively law firm accounts receivable management (and avoid any surprise late fees).